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Payroll Details Report

The Payroll Details Report provides a detailed breakdown of employee hours, wages, tips, and sales for a specific pay period. It helps managers verify payroll accuracy, review employee performance, and prepare for payroll processing.

  • This report will show you each clock in and clock out during the pay period
  • It is organized alphabetically by Employees name
  • Note: This report still takes overtime pay into account without breaking it out into additional columns.

Where to find the report

  • Backoffice --> Reporting --> Reports --> Payroll folder --> Payroll Report --> Select Date --> Execute

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What it looks like

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Report Parts

Employee Details

Each employee has their own section showing their hours, pay, and tips.

  • Clock In/Out (Date & Time) – The exact times the employee worked each shift.

  • Job – The role worked (e.g., Server, Bartender, Cook, Manager).

  • Total Hours – Hours worked during the shift.

  • Total Pay – Wages earned for the shift.

  • Job Totals – A subtotal of hours and pay by job type for that employee.

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1. Time Clock Entries Section

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2. Tip & Sales Information

Below each employee’s hours and pay, the report lists their tips and sales.

  • Tip Source Amount – Breaks down tips into categories:

    • CC, Gift Card & HA Tips – Tips left on credit cards, gift cards, or house accounts.

    • CC Tip Fee – Credit card processing fee deducted from tips.

    • Charged Gratuities – Auto-gratuities (e.g., large parties).

    • Reported Cash Tips – Cash tips reported by the employee.

    • Tipouts Received – Tips received from another employee.

    • Tipouts Given – Tips shared with another employee (negative value).

  • Total Tips – Net tips after fees, tipouts, and adjustments.

  • Sales – The total sales attributed to the employee for the period.

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3. Employee Summary Section

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Pay Period Summary

At the end of the report, you’ll see overall totals for the entire pay period:

  • Job Totals – Combined hours and wages by job role across all employees.

  • Pay Period Summary – Grand totals of hours and pay for the entire location.

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How to Use This Report

This report helps you:

  • Verify that employees’ hours and wages are calculated correctly.

  • Review tip distribution, including cash tips, credit tips, and tipouts.

  • Monitor payroll by job type to see labor distribution.

  • Confirm totals before submitting payroll to your provider.

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