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Payroll Summary

The Payroll Summary Report provides a consolidated overview of employee payroll for a specific pay period. It summarizes regular and overtime hours, pay, tips, and sales for each employee, along with a breakdown by job role. This report is especially useful for high-level payroll review and payroll submission.

Where to find the report

  • Backoffice --> Reporting --> Reports --> Payroll folder --> Payroll Summary --> Select Date --> Execute

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Report Options

Filters

  • Departments – Allows you to run the report for specific departments instead of all employees.

 

What it looks like

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Report Parts

Employee Details

Each employee has their own summary line showing hours, pay, tips, and sales.

Here’s what each column means

  • Name / Emp ID – The employee’s name and unique ID.

  • Job Role – The role worked during the period (e.g., Bartender, Cook, Server, Manager).

  • Hourly Rate – The pay rate for that role.

  • Regular Hours (Reg Hrs) – The number of non-overtime hours worked.

  • OT Hours – The number of overtime hours worked.

  • Total Hours – Combined hours worked.

    • Formula: Regular Hours + OT Hours = Total Hours

  • Regular Pay (Reg Pay) – Wages earned for regular hours.

  • Overtime Pay (OT Pay) – Wages earned for overtime hours.

  • Total Pay – Combined wages earned.

    • Formula: Reg Pay + OT Pay = Total Pay

  • Declared Tips – Total amount of tips during that pay period. (Includes, cash, CC, fees and tipouts)

  • Total Sales – Total sales attributed to the employee during the period.

At the end of each employee’s section, the report shows Totals for their combined hours, pay, tips, and sales.

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Pay Period Summary

At the end of the report, payroll information is grouped by job role and also shows grand totals for the entire pay period.

  • Job – Each role (Bartender, Cook, Manager, Server, Shift Lead, etc.).

  • Regular Hours / OT Hours / Total Hours – Summed across all employees in that role.

  • Regular Pay / OT Pay / Total Pay – Summed across all employees in that role.

  • Percentage – The share of overall payroll dollars that role represents.

    • Formula: Role Total Pay ÷ Overall Payroll Total × 100

    • Example: If Servers earned $902.90 out of $4,313.99 total, then $902.90 ÷ $4,313.99 = 20.93%.

  • Grand Totals (Bottom Row) – Overall totals for all hours and pay across all roles in the pay period.


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How to Use This Report

This report helps you:

  • Confirm payroll totals for each employee before submission.

  • Monitor overtime costs by employee and by role.

  • Review tip and sales attribution by employee.

  • Track payroll distribution across job roles to spot labor imbalances.

  • Validate compliance with pay rates and overtime rules.

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