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Sales Accountability Cumulative Report

ThisThe is the Sales Accountability Cumulative Report is used to reconcile sales and payments across a longer date range. Unlike the standard Sales Accountability Report, which shows day-by-day sections, this version adds everything together into one line per employee for the entire period selected.

This is especially useful when:

  • You want a month-to-date or week-to-date accountability summary.

  • You need to see an employee’s total responsibility across multiple shifts.

  • You are preparing for payroll, tip-outs, or high-level audits.

Where to find the report
  • Backoffice --> Reporting --> Reports --> Sales folder --> Sales Accountability Cumulative --> Select Date Range --> Execute

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What it looks like


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Report Parts

Report Structure
  • We have

    Per aEmployee newTotals report– thatEach canemployee takeappears youronce, Saleswith Accountabilityall Reportactivity andfrom add athe date range togethercombined. onFor 1 report

    • Soexample, if an employee worked 5five timesshifts, duringtheir thatNet Sales, Charges, Tax, Comps, etc. are rolled up into a single line.

    • Summary Row – At the bottom, the report includes a grand total for all employees for the selected date rangerange.

      it would add all 5 days together and put them on 1 line

  • No Daily Breakouts – Unlike the standard report, there are no separate sections per day.

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Column Explanations
  • Name - Employees name

  • Net Sales – The sales amount after discounts and comps.

  • Non Sales – Transactions not tied to food/beverage sales (e.g., retail items, non-revenue entries).

  • Paid Outs – Cash removed from the drawer (e.g., buying supplies, payouts).

  • Paid Ins – Cash added back into the drawer.

  • Gift Card Sales – Total sales of gift cards.

  • Customer Payments – House account or customer account payments.

  • Charges – Additional charges tied to an order (e.g., service fees, gratuity).

  • Tax – Total sales tax collected.

  • Comps – The dollar value of complimentary items.

  • Tip Fee – The fee the employee pays on their credit card tips

  • Cash Pd. & Rec. – Cash paid and received between employees.

Calculated Totals

  • Total Accountable – The sum of all numbers highlighted in red above (Net Sales, Non Sales, Paid Outs, Paid Ins, Gift Card Sales, Customer Payments, Charges, Tax, Comps, Tip Fee, Cash Pd. & Rec.). This is what the employee is responsible for.

  • Non Cash Payments – Payments made by card, gift, or other non-cash methods.

  • Gross Cash Due – This shows the net cash amount the employee should have
    Formula: Total Accountable - Non Cash Payments

  • Tips & Gratuity – All tips recorded for the employee.

  • Amount Due – this is the final amount the employee owes or is owed
    Formula: Gross Cash Due - Tips & Gratuities

 

How to Use This Report

  • Employee Totals Over Time – Instead of checking shift-by-shift accountability, use this report to see an employee’s overall accountability for the week or month.

  • Payroll Prep – Use the cumulative view when preparing payroll or reconciling cash deposits to employee totals.

  • Audit Trends – Spot patterns, such as frequent comps or large variances, without digging through each individual day.

  • Compare Against Standard Report – If something looks off, you can always drill down by running the Sales Accountability Report for individual days and cross-check totals.

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