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Sales Accountability Cumulative Report

The Sales Accountability Cumulative Report is used to reconcile sales and payments across a longer date range. Unlike the standard Sales Accountability Report, which shows day-by-day sections, this version adds everything together into one line per employee for the entire period selected.

This is especially useful when:

  • You want a month-to-date or week-to-date accountability summary.

  • You need to see an employee’s total responsibility across multiple shifts.

  • You are preparing for payroll, tip-outs, or high-level audits.

Where to find the report
  • Backoffice --> Reporting --> Reports --> Sales folder --> Sales Accountability Cumulative --> Select Date Range --> Execute

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What it looks like

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Report Parts

Report Structure

  • Per Employee Totals – Each employee appears once, with all activity from the date range combined. For example, if an employee worked five shifts, their Net Sales, Charges, Tax, Comps, etc. are rolled up into a single line.

  • Summary Row – At the bottom, the report includes a grand total for all employees for the selected date range.

  • No Daily Breakouts – Unlike the standard report, there are no separate sections per day.

Column Explanations
  • Name - Employees name

  • Net Sales – The sales amount after discounts and comps.

  • Non Sales – Transactions not tied to food/beverage sales (e.g., retail items, non-revenue entries).

  • Paid Outs – Cash removed from the drawer (e.g., buying supplies, payouts).

  • Paid Ins – Cash added back into the drawer.

  • Gift Card Sales – Total sales of gift cards.

  • Customer Payments – House account or customer account payments.

  • Charges – Additional charges tied to an order (e.g., service fees, gratuity).

  • Tax – Total sales tax collected.

  • Comps – The dollar value of complimentary items.

  • Tip Fee – The fee the employee pays on their credit card tips

  • Cash Pd. & Rec. – Cash paid and received between employees.

Calculated Totals

  • Total Accountable – The sum of all numbers highlighted in red above (Net Sales, Non Sales, Paid Outs, Paid Ins, Gift Card Sales, Customer Payments, Charges, Tax, Comps, Tip Fee, Cash Pd. & Rec.). This is what the employee is responsible for.

  • Non Cash Payments – Payments made by card, gift, or other non-cash methods.

  • Gross Cash Due – This shows the net cash amount the employee should have
    Formula: Total Accountable - Non Cash Payments

  • Tips & Gratuity – All tips recorded for the employee.

  • Amount Due – this is the final amount the employee owes or is owed
    Formula: Gross Cash Due - Tips & Gratuities

 

How to Use This Report

  • Employee Totals Over Time – Instead of checking shift-by-shift accountability, use this report to see an employee’s overall accountability for the week or month.

  • Payroll Prep – Use the cumulative view when preparing payroll or reconciling cash deposits to employee totals.

  • Audit Trends – Spot patterns, such as frequent comps or large variances, without digging through each individual day.

  • Compare Against Standard Report – If something looks off, you can always drill down by running the Sales Accountability Report for individual days and cross-check totals.

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