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Which Payroll Report is right for me?

Our system offers five different payroll reports. Each one serves a slightly different purpose. Use this guide to choose the right report for your needs.

How to run a payroll report

  • To navigate to it, go to Reporting --> Reports --> Payroll --> Then select the report you'd like to run

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By clicking on the report name it will bring you to a detailed example of the report.

1. Payroll Details Report

Best for: Full audits and in-depth reconciliation.

  • The most detailed payroll report.

  • Shows each shift with clock in/out times, pay, sales, and a full tip breakdown.

  • Overtime hours appear in red on a separate line, and then again in the employee totals section.

  • Can be grouped by Job Role (with subtotals for each role and then a grand total) or by Day (chronological with one totals line).

  • Optional Report Summary at the end gives payroll and tip totals by role and pay period.

👉 Run this when you need the most complete payroll and tip picture for auditing, reconciliation, or compliance.

2. Payroll Report

Best for: Auditing shifts and verifying detailed hours.

  • Includes each clock in/out time.

  • Shows employee hours and pay by shift.

  • Helps troubleshoot timecard issues or verify individual shift details.

👉 Run this when you want to verify hours worked. And to check for auto clock outs

3. Payroll Report with Overtime

Best for: Tracking and managing overtime.

  • Same as the Payroll Report, but adds Overtime Hours (OT Hrs) and Overtime Pay (OT Pay) columns.

  • Lets you monitor compliance with labor laws and manage labor costs more effectively.

👉 Run this when you need to break out overtime separately.

4. Payroll Summary Report

Best for: A clean, high-level payroll snapshot.

  • Summarizes each employee’s total hours, pay, tips, and sales.

  • Groups payroll by job role, showing totals and percentages for each role.

  • Great for quick payroll checks before submission.

👉 Run this when you want a concise payroll overview.

5. Payroll Summary with Tip Details

Best for: Reconciling tips and ensuring accuracy.

  • Includes everything in the Payroll Summary Report.

  • Adds a detailed tip breakdown (credit, cash, gratuities, tip outs, and fees).

  • Includes a location-wide Tip Type Summary.

👉 Run this when you need to confirm tip distribution or reconcile tips.

 
 
Quick Comparison Guide
Report What It Shows Unique Features When to Use It
Payroll Details Report Most detailed, shift-level payroll + Shift level sales and tips + full tip breakdown. Overtime in red, grouping by Job Role vs. Day, optional summary at end. When auditing or reconciling payroll and tips in detail.
Payroll Report Detailed breakdown of hours, pay, tips, and sales by employee. Includes clock in/out times. When auditing timecards or verifying shift details.
Payroll Report with Overtime Same as Payroll Report but breaks out overtime. Adds OT Hours and OT Pay columns. When tracking overtime costs and compliance.
Payroll Summary Report High-level totals by employee and job role. Groups by role with percentages of payroll. When you want a quick payroll snapshot.
Payroll Summary w/ Tip Details Same as Payroll Summary plus detailed tip tracking. Adds per-employee tip details and location-wide Tip Type Summary. When reconciling tips or reviewing fee/tipout handling.
 
Decision Guide

  • Do you need only time clock level details?
    → Run Payroll Report (or Payroll Report w/ Overtime if OT is important).

  • Do you just need totals for payroll submission?
    → Run Payroll Summary Report.

  • Do you need to reconcile tips?
    → Run Payroll Summary w/ Tip Details.

  • Do you need the deepest level of detail (shifts, roles, tips, OT)?
    → Run Payroll Details Report.

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