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Item Sales Report by Employee

The Item Sales Report by Employee is most often used for contests or sales challenges (for example, tracking which employee sold the most desserts during a time period). It allows restaurants to compare sales performance by employee, by item, or by location.

Where to find the report

  • Backoffice --> Reporting --> Reports --> Sales folder --> Item Sales Report by Employee --> Select Date Range --> Select the Items you'd like included --> Execute

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Report Options

Filters

  • Items – If nothing is selected, the report includes all items. You can also select specific items (e.g., all 12 desserts).

  • Item Filters – Use a pre-built filter (like “Desserts”) instead of selecting items one by one.

View Settings

  • Show Chart – Adds a bar graph at the top, showing employee totals visually.

  • Sort Type – Sorts by Units Sold (default), Net Sales, Total Sales, Comps, or Employee.

    • Note: Sorting only applies within groups. Groups themselves are always alphabetical.

  • Base Employee On – Choose to count sales by either:

    • The user associated to the order OR

    • The user who rang in the item

  • Item Display Name – Choose which configured item name to display: Name, Kitchen Name, Receipt Name, or Online Name.

Group By

  • None selected – Groups results by employee (e.g., Sally sold the most desserts overall).

  • Item – Groups by each item, then lists employees under each item (e.g., who sold the most brownies, who sold the most cheesecake).

  • Location – Groups by store location, then lists employees under each store.

  • Item + Location – Groups first by location, then by item, then lists employees under each item.

What it looks like

Example #1 - Grouped by Employee (with Chart)

  • Shows each employee’s total sales, with a bar chart for quick comparison.

  • Best when you’re running a contest for overall units sold or overall sales by person.

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Example #2 - Grouped by Item

  • Breaks out sales by individual menu item, then shows employees under each.

  • Best when you want to know who sold the most of a specific item (e.g., brownies vs. cheesecake).

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Report Parts

Column Descriptions

  • Avg Sale – Average dollar value of each sale (Net Sales ÷ Units).

  • Units – Number of items sold.

  • Net Sales – Dollar value of items sold (after discounts).

  • % of Net – Percentage of total sales represented by that employee/item.

  • Comps – Amount of sales comped (if any).

  • Total – Net Sales + Comps (represents full sales before comps).

How to Use This Report

  • Contests: Run this report to see which employee sold the most of a category (like desserts or drinks) during a contest period.

  • Performance: Compare sales volume (units sold) vs. revenue (net sales) — useful since the highest number of items sold isn’t always the same as the highest dollar amount.

  • Flexibility: Choose whether to view the information grouped by employee, item, or location, depending on the type of contest or analysis you’re running.

Tips for Using This Report

  • Set clear contest rules – Decide in advance whether the contest is based on Units Sold or Net Sales, since the winner could change depending on item prices.

  • Use Item Filters for speed – If you run the same contest often (like desserts), create an Item Filter so you don’t have to re-select items every time.

  • Turn on the chart for quick visuals – The optional bar chart makes it easy to see at a glance who’s in the lead.

  • Group by Item for fairness – If you want to compare sales of specific items (like cheesecakes vs. brownies), group by item instead of employee.

  • Group by Location for multi-store contests – Use the “Location” option to compare different stores and their employees in one report.

  • Track progress mid-contest – Run the report partway through the contest so employees can see where they stand and stay motivated.

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