Which Payroll Report is right for me?

Our system offers four different payroll reports. Each one has a slightly different purpose. Use this guide to choose the right report for your needs.

How to run a payroll report

To navigate to it, go to Reporting --> Reports --> Payroll, and select the report you'd like to run
There are 5 different payroll reports you can run (Click on any of the names to see an example report below)

Which Payroll Report is Right for Me?

Our system offers five different payroll reports. Each one serves a slightly different purpose. Use this guide to choose the right report for your needs.

1. Payroll Details Report

Best for: Full audits and in-depth reconciliation.

The most detailed payroll report.
Shows each shift with clock in/out times, pay, sales, and a full tip breakdown.
Overtime hours appear in red on a separate line, and then again in the employee totals section.
Can be grouped by Job Role (with subtotals for each role and then a grand total) or by Day (chronological with one totals line).
Optional Report Summary at the end gives payroll and tip totals by role and pay period.

👉 Run this when you need the most complete payroll and tip picture for auditing, reconciliation, or compliance.

2. Payroll Report

Best for: Auditing shifts and verifying detailed hours.

Shows employee hours, pay, tips, and sales shift by shift.
Includes clock in/out times.
Helps troubleshoot timecard issues or verify individual shift details.

👉 Run this when you want the most detailed, shift-level payroll data.

3. Payroll Report with Overtime

Best for: Tracking and managing overtime.

Same as the Payroll Report, but adds Overtime Hours (OT Hrs) and Overtime Pay (OT Pay) columns.
Lets you monitor compliance with labor laws and manage labor costs more effectively.

👉 Run this when you need to break out overtime separately.

4. Payroll Summary Report

Best for: A clean, high-level payroll snapshot.

Summarizes each employee’s total hours, pay, tips, and sales.
Groups payroll by job role, showing totals and percentages for each role.
Great for quick payroll checks before submission.

👉 Run this when you want a concise payroll overview.

5. Payroll Summary with Tip Details

Best for: Reconciling tips and ensuring accuracy.

Includes everything in the Payroll Summary Report.
Adds a detailed tip breakdown (credit, cash, gratuities, tipouts, and fees).
Includes a location-wide Tip Type Summary.

👉 Run this when you need to confirm tip distribution or reconcile tips.

Quick Comparison Guide

Report	What It Shows	Unique Features	When to Use It
Payroll Report	Detailed breakdown of hours, pay, tips, and sales by employee/shift.	Includes clock in/out times.	When auditing timecards or verifying shift details.
Payroll Report with Overtime	Same as Payroll Report but breaks out overtime.	Adds OT Hours and OT Pay columns.	When tracking overtime costs and compliance.
Payroll Summary Report	High-level totals by employee and job role.	Groups by role with percentages of payroll.	When you want a quick payroll snapshot.
Payroll Summary w/ Tip Details	Same as Payroll Summary plus detailed tip tracking.	Adds per-employee tip details and location-wide Tip Type Summary.	When reconciling tips or reviewing fee/tipout handling.
Payroll Details Report	Most detailed, shift-level payroll + full tip breakdown.	Overtime in red, grouping by Job Role vs. Day, optional summary at end.	When auditing or reconciling payroll and tips in detail.

Decision Guide

Do you need shift-level detail?
→ Run Payroll Report (or Payroll Report w/ Overtime if OT is important).
Do you just need totals for payroll submission?
→ Run Payroll Summary Report.
Do you need to reconcile tips?
→ Run Payroll Summary w/ Tip Details.
Do you need the deepest level of detail (shifts, roles, tips, OT, and optional summary)?
→ Run Payroll Details Report.