Employee Breaks

Employees can now clock out for a break and back in, right from the time clock — no more approximating break time after the fact.

Setting them up in Backoffice:

Break Type: Set up named breaks (Rest, Meal, Smoke Break, or whatever your policy calls for) under Staff → Break Types. For each one, configure:

• Paid or unpaid
• Length (in minutes)
  
• Whether to prompt at clock out about this specific break, if it wasn't taken
• Whether it's required by law or company policy
• How many minutes worked before it's due
• Which job roles this break applies to

Job Role: Under Staff → Job Roles → Break, Each job role's page lists every break type the company has set up, with its pay and length shown. Toggling a break on or off for that role also updates the Break Types page — it's the same setting, changeable from either place.

Taking a Break on the Terminal or Handheld:

1. Starting and ending a break. From the Launcher, an employee taps the Time Clock button and chooses Start Break. If their role has only one break type, they simply confirm and are signed out until they return. If more than one applies, they pick which break they're taking, then confirm.

2. Getting back to work. When an employee on break enters their access code, they're prompted to end the break before doing anything else — there's no way into the system while a break is still open.

3. Clocking out.

• If a required break wasn't taken during the shift, the employee sees a short screen listing each missed required break as Taken or Waived. Every one has to be answered before they can finish clocking out.
• Any other break type with Prompt at Clock Out turned on is also flagged at clock out if it wasn't taken, with a simple "I took this break" checkbox.
  

Breaks in Reporting:

Time Card reporting.

• Break time is reflected accurately on the Clock-Out Receipt, the Time Card, and the Staff dashboard — hours worked and overtime are already net of unpaid break time.
• Managers can add, edit, or delete break rows directly on an employee's Time Card, with audit history of changes.
  
• If you ever edit a break type down the road, past shifts aren't affected the same way for every field. Pay type and length stay as they were when the break was taken — changing a break type from unpaid to paid, for example, won't change how it's recorded on shifts already in the books. The break's name, though, isn't frozen — renaming Rest to Break updates it everywhere, including past shifts.

Payroll reports. Payroll Report and Payroll Report With Overtime will not reflect break time and are being phased out by the end of the year. If you use Employee Breaks, switch to Payroll Details, Payroll Summary, or Payroll Summary With Tip Details instead.

• Payroll Details has a new Include Break Details checkbox. Turn it on and every break appears as its own line under the shift it belongs to — the break name, when it happened, whether it was paid or unpaid, and its status: Taken, Missed, Waived, or Taken (at clock out) for a break recorded by answering the clock-out prompt rather than actually starting and ending one.
• Payroll Summary and Payroll Summary With Tip Details each get two new columns, Break Hrs Paid and Break Hrs Unpaid, showing the totals for the pay period — without the line-by-line detail.