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86 Item Report

The 86 Item Report shows all items that are currently on the 86/Countdown List and displays their current quantity on hand. It can be used to manage out-of-stock items, monitor limited-quantity items throughout the day, and identify items that are running low based on optional reorder points configured in Backoffice.

Where to find the report

  • Backoffice --> Reporting --> Reports --> Sales folder --> 86 Item Report --> Execute

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Report Options

Filters

  • Item Filters – Custom item groups configured in Backoffice (e.g., Food Specials, Top 20 Items).

  • Item Categories – Menu categories assigned to items (e.g., Appetizers, Entrees, Desserts).

  • Reporting Groups – High-level groupings such as Food, Alcohol, Merchandise.

View Settings

  • Sort Type – Determines the order of results, such as by Item name, or Quantity on hand.

  • Show Last Ordered – Adds 

What it looks like

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Report Parts

Report Organization

The report is organized in the following order:

  1. Reporting Group
  2. Category
  3. Item

Items are grouped under their Reporting Group.

The item order depends on the selected Sort Type:

  • Item Name – Items are listed alphabetically.
  • Quantity On Hand – Items are listed from highest quantity to lowest quantity within each Reporting Group.

Only items currently on the 86/Countdown List appear on this report.

 

A subtotal line appears for each Reporting Group and displays:

  • Number of Out of Stock (OOS) items
  • Number of Low items
  • Total items in that Reporting Group currently on the 86/Countdown List

 

The Report Total section displays:

  • Total Out of Stock (OOS) items
  • Total Low items
  • Total items currently on the 86/Countdown List

 

Columns
  • Reporting Group - The Reporting Group assigned to the item.
  • Category - The category assigned to the item.
  • Item - The item currently on the 86/Countdown List.
  • On Hand - The current quantity available for the item.
    • The quantity is color-coded:

      • Black – Quantity is above the reorder point, or no reorder point has been configured.

      • Yellow – Quantity is below the reorder point but greater than zero.

      • Red – Quantity is zero and the item is out of stock.

  • Reorder Pt - The optional reorder point configured for the item.
    • When a reorder point is entered, the report can identify when an item is running low.
    • If no reorder point is configured, this column displays 0.
  • Last Sold (Optional) - Displayed when the Show Last Ordered option is selected, and Shows the most recent date the item was sold.

 

Reorder Point

Reorder points are optional and are configured on the item in Backoffice:

POS → Item → Inventory Tab → Reorder Point

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A reorder point helps identify when inventory is running low before reaching zero.

Example:

  • Qty On Hand = 30

  • Reorder Point = 10

The item remains black because inventory is above the reorder point.

Once the quantity drops below 10, the quantity changes to yellow on the report.

 

How to Use This Report

  • Run the report to see everything currently on the 86/Countdown List.
  • Look for red quantities to identify items that are out of stock.
  • Look for yellow quantities to identify items that are running low.
  • Use reorder points to help determine when products should be reordered before they reach zero.
  • Sort by Quantity On Hand to quickly see which items have the lowest remaining counts.
  • Use the Last Sold column to determine how recently an item has been ordered.
  • Review Reporting Group subtotals to see which areas of the menu have the most low or out-of-stock items.
  • Use the report throughout the day to monitor limited quantity items and countdowns.
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